Access to Educational Records
Requests for access to educational records should be submitted in writing directly to the school official responsible for the record’s custody. A standard form, request to review academic record, is available at the registrar’s office. Consistent with time and record security limitations, access must be granted or permission denied and a reason stated within 45 days of the request to review the record. Access will be denied only for reasons specifically authorized by the act and applicable regulations. For more information go to: https://www.roberts.edu/registration/ferpa.aspx.
An informal record review and resolution of inquiry is urged. If this process does not prove satisfactory, the student may petition the vice president and dean’s office for a formal hearing. If a formal hearing is requested the vice president and dean shall appoint an ad hoc committee (see “Graduate Student Grievance Policy” section in this catalog).
An ad hoc committee will be appointed specifically to deal with student petitions under applicable federal laws and regulations, such as the Buckley Amendment. The student has the right to challenge the content of the record only on the ground that it is inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student. No challenges will be heard regarding the merit upon which individual grades have been based. The record may be amended, based upon the committee’s findings, or the student may insert in the record a statement commenting upon or in rebuttal of a document.
All determinations of the ad hoc committee are subject to a final review by the president, if requested by the student in writing within two weeks of the committee’s written decision.